Bookkeeping

Accounts Receivable Collections

Administrative Support

Bookkeeping - QuickBooks Online Certified ProAdvisor

 

QuickBooks Online Certified ProAdvisorI offer cloud based bookkeeping services for small companies using QuickBooks Online.  With QuickBooks Online, my clients are able to keep on top of their company's financial health from anywhere, anytime in real-time.  QuickBooks Online apps are available to download for PC, Mac, IOS and Android devices. Clients can login to their account over the internet from any computer.  For the very busy business owner, keeping on top of expenses can be a nightmare.  With QuickBooks Online, you can record your expenses on the fly by simply taking a picture of a bill on your smartphone and adding the expense.  A permanent record of the bill is now stored with the expense entry on all devices, and the internet.  There are many more advantages of using this product.

 

  • Company set-up
  • Conversion of QuickBooks Desktop to QuickBooks Online
  • Importing existing customers, vendors, chart of accounts and products and services from other accounting applications to Quickbooks Online
  • Set-up chart of accounts, payment methods, terms of payment, customers and vendors, inventory and or services by category
  • Daily entering of data for accounts receivable, accounts payable and expenses
  • Receiving and applying customer payments, creating journal entries for miscellaneous monies received and depositing the funds to the appropriate bank or visa type accounts
  • Creating customer estimates/quotes
  • Issuing customer invoices and credit memos
  • Issuing purchase orders
  • Entering, coding and payment of vendor (supplier) bills and credits - payment on approval from the owner/s
  • Processing of payroll
  • Monthly government remittance of payroll source deductions
  • Quarterly remittance of WSIB premiums
  • Quarterly government HST remittances
  • Monthly bank, credit card reconciliations and other account reconciliations as required
  • Monthly and yearly adjusting entries and accruals
  • Monthly and annual financial and management reports
  • Maintain a logical accounting filing system

 

Accounts Receivable/Collections

 

Getting the money in from customers, especially if you are a small business owner can be a daunting task.  The prime focus is on finding new opportunities, and to continue providing top notch customer service to existing customers.  My strongest expertise is in Accounts Receivable, as a Senior Credit Analyst. Understanding how difficult it is to get and keep a customer, I use sound judgment, diplomacy, and negotiate with customers to achieve a 'win-win' outcome. It can be very difficult for a small business owner to make the sale and then collect the money as well.  Therefore, many tend to procrastinate contacting the customer for invoices that are past due for fear they will lose the customer.  I continually keep the business owner updated on any problematic accounts and give my opinion on what the next steps should be.

 

  • Collection of past due invoices
  • Customer account reconciliations
  • Expedite resolution of debit memos deducted from customer payments
  • Minimize bad debt losses by closely monitoring customers through follow up collection calls, noting changes in payment and buying patterns
  • Application of customer payments
  • Cash flow forecasting
  • Investigate creditworthiness of new customers and continually update credit information on existing customers
  • Monthly reporting of DSO (Days Sales Outstanding), DSD (Days Sales Delinquent), A/R turnover and to provide comments on the status of delinquent accounts

 

 

Administrative Support

 

Administrative duties can become overwhelming making it increasingly difficult to focus on the bigger picture. I can take care of those tasks, so you are free to concentrate on generating more business and revenue.

 

 

 

 

 

  • Customer Relationship Management; Updating the status of potential opportunities and existing ones, adding new customer information and updating existing contact information. Assistance with setting up and maintaining a CRM software solution, if required.
  • Proofreading and editing e-mails, letters, websites and other documents
  • Microsoft Excel; Advanced skills
  • Microsoft Word; letters, memos, forms, mail merge, etc.
  • Event planning
  • Calendar; scheduling appointments, inputting and updating the status of tasks and project management
  • PowerPoint presentations
  • Data entry
  • Standard Operating Procedures; Consulting, adding, editing and updating
  • Organize and maintain paper and electronic files

 

 

 

Website by:   Leigh Ann Royal, Intelligent Business Services
2014 - 2016 © Leigh Ann Royal, Virtual Assistant  |  All Rights Reserved